How do I connect Google, Outlook, or iCloud calendar to Outdrive?
More → Settings → Add calendar. Connect Google (Gmail), Microsoft Outlook, or Apple iCloud. External events then appear in the Outdrive calendar.
Short answers to the most common questions. Pick a topic on the left (or above). For click-by-click steps with screenshots, use the guides.
All guides with screenshots →More → Settings → Add calendar. Connect Google (Gmail), Microsoft Outlook, or Apple iCloud. External events then appear in the Outdrive calendar.
With availability and exceptions, Outdrive appointments (including courses), or external calendars with “Block availability”. Which option fits when is covered in the online booking and availability guide.
Online booking & availability guide →First set up a template under More → Offer & training → Course templates (starters e.g. VKU, first aid, CZV). Then in the calendar tap «+» → «Course», confirm dates and save. Enroll participants on the course and record attendance there. Step-by-step with screenshots in the course guide.
Course guide with screenshots →Yes. Schedule driving tests in the calendar (detail view and type). Optionally assign a service — then the amount appears on the next invoice. Without a service the test stays scheduled but is not billed.
More → Settings → Resources. Create vehicles or trailers and assign them on appointments or lessons. Double-booking the same resource is blocked.
More → Settings → Notifications. Set up automatic email or SMS reminders for upcoming lessons and tests.
Yes. More → Settings → GPS tracking: Off, Ask, or Automatic for synced lessons today and tomorrow. Set start/end offset and check planned starts there. Continues with the screen locked; remaining minutes show on the lock screen.
GPS autostart guide →More → Team: invite members and pick a role — Owner, Administrator, instructor, instructor with calendar share, instructor with calendar view, or accountant. Business info, services, and invoice design default to admins; grant individual instructors view or edit. Optional balance, payments, or next invoice without the full invoice list. Password links, email changes, and re-invites in Team; deactivate without losing data.
More → Team → invite and pick a role (e.g. Administrator, instructor, accountant). Invitees work in the shared workspace; members can be deactivated without losing data.
More → Settings → Security: turn on two-factor with an authenticator app and keep recovery codes. View active sessions and sign out other devices. Owners and admins can require two-factor for all staff.
In the student platform: appointments, invoices, homework, and — if recorded — GPS routes. Assign homework from the digital training card. Topic ratings (phases and exercises) in the Outdrive app; optionally print a score sheet. There is no live view of topic ratings in the student platform yet.
Customers in Outdrive and the student account are linked by the same email. Easiest: add the email on the customer and use «Invite to student platform». Or they register themselves with that exact address. Saving the email alone is not enough. Sign-in uses a magic link, with no password. If the link is wrong: open the customer → edit → «Link user».
Yes. With an email on file, customers get time, place, and instructor when a lesson is newly scheduled. Can be turned off per student.
The student platform costs CHF 0.40 per booked lesson. No hidden package prices. Homework, invoices in the student platform and viewing recorded GPS routes are included at no extra charge.
When adding a lesson or test, assign the matching service. Line items land on the next invoice automatically. Open the invoice, review, finalize, then send or print.
Yes. Invoices are issued as Swiss QR bills. Customers pay via QR in their banking app — no manual entry of payment details.
Under Banking select the account → account menu → Invoice via QR code. Enter IBAN and QR-IBAN, then save. You can then issue Swiss QR invoices.
Swiss QR setup guide →More → Products → + top right. Set name and price (e.g. insurance or admin fee). Then add it as a line on the student’s next invoice.
One-time fee / insurance guide →Best practice: create a product once, then Customer → Further information → Next invoice → + New line → pick from products. Save; it appears on the next invoice.
One-time fee / insurance guide →Under Invoices → Unpaid open the invoice → three-dot menu → Create reminder. Choose payment reminder or dunning notice, save, then send by email if needed (three-dot menu → Send).
Reminder / dunning guide →On the customer under Next invoice add a new line (e.g. “Late fee”) with a price and finish the invoice. Then open the invoice under Invoices → three-dot menu → Create reminder (e.g. 1st reminder) and send it to the customer.
Reminder / dunning guide →Under Invoices open Unpaid or Paid, select the invoice → three-dot menu → Delete and confirm. Unusual booked cases: contact support@outdrive.ch.
Under Banking select the account and upload your statement (camt.054 / CAMT .xml 053/054, .054 or ZIP from e-banking). Outdrive matches transactions to open invoices; you confirm hits.
CAMT matching guide →Open the customer → Further information → Payments → +. Choose bank account or cash desk, enter the amount and save. The open invoice balance is reduced accordingly.
Under Expenses, add entries with category, amount, and optional receipt photo or PDF — e.g. fuel, service, or rent. Values feed reports and accounting.
Yes. Free plan forever free: 3 lessons and 3 invoices per month plus core features (calendar, courses, Swiss QR, accounting, banking, GPS, reminders). Need more volume: upgrade to S, M, L, or XL — details under Pricing.
Subscribe in the Outdrive web app: billing via Stripe. In the iOS and Android apps, Apple or Google Play subscriptions apply.